Our Firm:
Since our founding in 1930, Mandelbaum Barrett has been committed to providing our clients with the highest level of personal, hands-on attention to their legal needs. With 100+ attorneys (and growing) and 7 offices in New Jersey, New York, Colorado, and Florida, we are rated as one of the Best Places to Work and one of the Best Law Firms in New Jersey. What sets us apart is our people-centered culture, where we strive to recognize, reward, and unite our attorneys and staff.
Purpose of Role:
We are seeking a versatile and organized individual to join our team as a Legal Assistant/Receptionist. This role is crucial in supporting our attorneys with document preparation, managing legal document workflows, and performing administrative tasks. The successful candidate will help ensure the smooth operation of our NYC office while assisting a team of professionals.
Responsibilities:
- Organize, maintain, and manage legal documents, including case files, pleadings, contracts, and correspondence, ensuring timely and accurate filing in NY, NJ, and Federal Courts.
- Assist in preparing legal documents, such as briefs, motions, and discovery requests, and coordinate filings in both state and federal courts.
- Communicate with clients, opposing counsel, and other parties as directed, maintaining professionalism in all interactions.
- Schedule and manage appointments, meetings, hearings, and court dates, ensuring attorneys are reminded of upcoming deadlines and appearances.
- Provide general administrative support, including drafting correspondence, answering phones, and managing emails. Direct inquiries and calls to the appropriate parties.
- Oversee office operations, including coordinating office supplies and equipment, and collaborate with headquarters to facilitate necessary orders.
- Manage attorneys’ calendars, appointments, and meetings.
- Coordinate travel arrangements and accommodations.
Qualifications:
- Minimum of 3 years of relevant experience in a legal environment.
- Bachelor’s degree in legal studies or a related field.
- Proficiency in MS Word and Outlook, with the ability to quickly learn other applications.
- Experience with Best Authority software for creating tables of authorities.
- Experience with e-filing in State (NJ/NY) and Federal courts.
- Familiarity with NetDocuments or similar document management systems.
- Experience with SurePoint or similar billing software.
- Strong organizational and multitasking abilities.
- Proven ability to prioritize tasks and manage workflow efficiently.
- Professional communication skills.
Salary Range:
$65,000 – $85,000
The Perks:
- Competitive Salary & Comprehensive Benefits Package.
- Ongoing Opportunities for Professional Growth and Development.
- Immerse Yourself in a Collaborative and Supportive Work Environment, Recognizing and Celebrating Individual Contributions.
- Contribute to Our Firm’s Philanthropic Initiatives and Make a Positive Impact Beyond the Legal Realm.
- Make a Substantial Impact Within Our Esteemed Law Firm.
Application Details:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, or any other protected category. For more information on our firm and our culture, visit us at https://www.mblawfirm.com/.
Why Mandelbaum Barrett PC?
Unlock Your Potential with Mandelbaum Barrett PC! Dive into a world of legal brilliance, teamwork, and rewards that’ll make your career soar! Together, we’ll make a meaningful impact in the legal field. #LegalExcellenceUnleashed #SkyrocketYourCareer
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Mandelbaum Barrett PC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Work Location: NYC
Work Remotely: No